APPENDIX III DISTINGUISHED CHAPTER AWARD The National Executive Committee authorized a "Distinguished Chapter Award" (DCA) to be presented to deserving chapters at the State Convention. The Executive Director recommends and the National Executive Committee determines the recipients of the award. The award is a patch designed to be affixed to the chapter banner. The data used for determining whether the chapter has met the award criteria listed below are taken from the Chapter Report. The Roman numerals and numbers seen below refer to parts of the Chapter Report. New chapters (in the year of formation) are not eligible for a DCA.
To receive the DCA, the chapter must fulfill ALL of the EIGHT following criteria:
a. File with Headquarters a complete Chapter Report, postmarked on or before June 21, and including the Leadership List, the Notification of Transferring Members, the Financial Report, a complete sample of the invitation-to-membership, and a signed copy of the IRS Authorization Form. b. Perform during the year at least three service projects "fostering, disseminating, and improving education." (VII-3) c. Hold at least one membership drive. (V-2) d. Keep a complete and organized file of the documents cited in Section III-4 of the Chapter Report. e. Hold at least six regular chapter meetings. (II-3) f. Use an invitation printed ON the blank provided by National Headquarters. The text and appearance adheres to the standards set forth in the MANUAL (revised 1998) on page 46. g. Send the list of new members to National Headquarters postmarked or faxed at least ten business days (Monday-Friday) BEFORE the induction date and related payment of purchase orders prior to Induction Date. h. The chapter owed no debts to National Headquarters on June 21 and debts during the year have not gone past thirty-days (30) due.
a. File with Headquarters a complete Chapter Report, postmarked on or before June 21, and including the Leadership List, the Notification of Transferring Members, the Financial Report, a complete sample of the invitation-to-membership, and a signed copy of the IRS Authorization Form.
b. Perform during the year at least three service projects "fostering, disseminating, and improving education." (VII-3)
c. Hold at least one membership drive. (V-2)
d. Keep a complete and organized file of the documents cited in Section III-4 of the Chapter Report.
e. Hold at least six regular chapter meetings. (II-3)
f. Use an invitation printed ON the blank provided by National Headquarters. The text and appearance adheres to the standards set forth in the MANUAL (revised 1998) on page 46.
g. Send the list of new members to National Headquarters postmarked or faxed at least ten business days (Monday-Friday) BEFORE the induction date and related payment of purchase orders prior to Induction Date.
h. The chapter owed no debts to National Headquarters on June 21 and debts during the year have not gone past thirty-days (30) due.
In addition, the chapter must fulfill at least 13 of the following 17 criteria:
i. All Advisors and officers possessed the current edition of the MANUAL. (I-1) j. An Advisor and student attended the state/region convention. (I-3,4 and IV-3) k. An Advisor and student attended the national convention. (I-3,4 and IV-3) l. The chapter executive committee met at least 8 times, with the Advisor usually there. (I-3,6) m. The chapter bylaws are in compliance with the National Constitution, or are in the process of being reviewed by the Executive Director. (I,7) n. A firm deadline was set for the receipt of local dues. (II-4) o. A copy of the local chapter bylaws was made available to each new member. (II,5) p. A check of the GPA retention standard was made. (II-6) q. Members were given an opportunity to order Gamma Beta Phi member items. (II,9) r. Diploma seals were ordered for graduating members. (II,10) s. State officers were notified of chapter activities (III,3) t. Graduates were encouraged to become members of the Alumni Association. (IV,1) u. An orientation session was held for prospective new members. (V-6) v. All membership materials (including certificates) were on hand for the induction ceremony. (V-11a) w. Press releases about the new members were sent to their local newspapers. (VI,3) x. The chapter scrapbook competed at the state level. (VI-4) y. Some social activity was done to promote fellowship among the members. (VII-6)
i. All Advisors and officers possessed the current edition of the MANUAL. (I-1)
j. An Advisor and student attended the state/region convention. (I-3,4 and IV-3)
k. An Advisor and student attended the national convention. (I-3,4 and IV-3)
l. The chapter executive committee met at least 8 times, with the Advisor usually there. (I-3,6)
m. The chapter bylaws are in compliance with the National Constitution, or are in the process of being reviewed by the Executive Director. (I,7)
n. A firm deadline was set for the receipt of local dues. (II-4)
o. A copy of the local chapter bylaws was made available to each new member. (II,5)
p. A check of the GPA retention standard was made. (II-6)
q. Members were given an opportunity to order Gamma Beta Phi member items. (II,9)
r. Diploma seals were ordered for graduating members. (II,10)
s. State officers were notified of chapter activities (III,3)
t. Graduates were encouraged to become members of the Alumni Association. (IV,1)
u. An orientation session was held for prospective new members. (V-6)
v. All membership materials (including certificates) were on hand for the induction ceremony. (V-11a)
w. Press releases about the new members were sent to their local newspapers. (VI,3)
x. The chapter scrapbook competed at the state level. (VI-4)
y. Some social activity was done to promote fellowship among the members. (VII-6)
* = Required
©2005 - The Gamma Beta Phi Society